AIA Nebraska: A Society of the American Institute of Architects

Overview Program X Architects Registration Lodging Call for Entries Jury Sponsorship Exhibitors

Preliminary Schedule (Subject to Change)

Thursday, October 14
1:00 – 4:00PM	Exhibits Assembled
6:30PM	Excellence in Design Event- The Institute for Culinary Arts at Metropolitan Community College


Friday, October 15
7:00 – 8:00AM	Exhibits Open / Exhibit Interaction Participant Registration
8:00 – 9:00AM	General Session
9:00 – 10:00AM	Exhibitor Interaction
10:00 – 11:30PM	Educational Opportunities
11:30AM – 12:00PM	Lunch / Exhibitor Interaction
12:00PM	Prize Drawing in Exhibit Hall
12:15 – 1:30PM	Lunch / Presentation
1:30 – 2:00PM	AIA Nebraska Annual Membership Meeting
2:00PM	Exhibitors Disassemble
2:15 – 3:45PM	Educational Opportunities
4:00 – 5:30PM	Educational Opportunities

Show Services – Deadline September 3, 2010

Booth 8' deep x 10' wide x 8' high, with one 8' skirted table, and two chairs.
Draperies: 8' high drapery back drop, 3' high side divider drapery.
Booth sign, listing company name.
Name badges, giving representative and company name. If you are a manufacturer representing various companies, only one company name will appear on all badges.
Listing in conference program directory.
Admission to conference sessions, continental breakfast and two lunch tickets.
List of conference attendees will be provided upon request after completion of conference.
Signboards at the conference indicating your sponsorship and level of participation.
Sponsorship of individual events will be noted on separate signs.

Prize Giveaways

Register prizes with AIA to further enhance booth traffic. Please provide description of the prize on the Exhibit Contract. Drawing will be held prior to lunch on Friday, October 15th.

This year we will have the attendees visit the booths to receive the prizes. So, if you are going to have a prize, you will need to bring your own basket to collect attendees business cards. We will still announce the winners during the luncheon.

Exhibit Assemble & Disassemble

Thursday, October 14th
Exhibitors may begin booth set up Thursday, October 14 at 1:00 pm. and must be completed by 4:00 pm.

The show officially closes Friday, October 15 at 2:00 pm.

Decorating/Drayage/Shipping

AAA Rents is the official decorating and drayage company.

Booth Space Information

A limited number of booths are available. All electrical requirements must be made directly with AIA NE. These arrangements must be made prior to the conference.

IMPORTANT NOTE

Overhead Door B, Dock 10. The Qwest Center does not have carts available, in case you need one, please bring your own.

To receive the advance rate, you must place your order by September 3, 2010.

	Single Booth	After 9/3	Each Additional Booth
AIA NE Member	$650	$700	$500
Non-Member	$800	$850	$500

Exhibitor Space

Click here to view the floor plan of the exhibitor spaces.

Space Agreement

Every attempt will be made to assign exhibitors one of the priorities requested by the exhibitor. However, as electrical hookup, and competitor location is a factor, another location may be assigned.

Rules & Regulations

The exhibitor agrees to abide by the rules and regulations of The Qwest Center, and also agrees to abide by, conform to, and comply with all the laws of the United States and the State of Nebraska, and all the ordinances of the City of Omaha.

Liability & Insurance

AIA NEBRASKA shall not be responsible for any injury, loss or damage that may occur to the exhibitor's officers, agents or employees, or property prior, during or subsequent to the period covered by this contract.

Safety Regulations

Strict adherence to all safety regulations will be insisted upon. Exhibitors should make themselves completely familiar with and comply with all other fire and safety regulations of The Qwest Center. The exhibitor agrees that it will not in any way injure, damage, mar or deface the building, premises, furniture, fixtures or equipment in or about The Qwest Center, and shall be liable for any such damage or injury caused by its employees, agents, or other person admitted to the premises by the exhibitor.

Use of Space

Exhibitor agrees not to interfere in any way with the ordinary use by others of any portion of the building or grounds. Distribution of advertising material is limited to the areas of each exhibit space. Exhibit will be arranged so that nothing is attached to the walls and no tacking or marring is permitted. Disturbing noises or forms of attracting attention which may properly be objected to will not be permitted.

Exhibitors Serving Food Products

No exhibitor may serve any form of food or beverage from his/her exhibit booth without first notifying and receiving permission from AIA Nebraska.

Purpose of Displays

The exhibitor agrees that the purpose of displays is for educational and communicative purposes to inform design professionals of the availability of various products and services of interest to those persons attending the convention. Sales and order-taking are prohibited in the display areas or within the convention facilities.

Cancellation

A 50% refund of exhibit fees will be issued if exhibit space cancellation is received in writing by September 10, 2010. Exhibit fees are nonrefundable after September 10, 2010.

Submission of contract is a binding legal document, stating intent to reserve space as an exhibit. AIA Nebraska has the right to collect money owed from submission of contract in the event of a no-show or cancellation. 18% annual interest will be assessed on accounts over 30 days.

Two weeks prior to the conference you will be sent your booth assignment and confirmation.

Exhibit Contract

Click here for the 2010 AIA NE Fall Conference Exhibit Booth contract PDF version

ACKNOWLEDGMENT: We have read and accepted the terms, conditions, and regulations printed herewith, and we understand that in addition to any and all legal and equitable remedies which AIA NE may have, that at its option, it may cancel any booth contract and reservation in any case involving noncompliance with the terms, conditions, and regulations of this contract, or for nonpayment of the contract sum. 18% annual interest will be assessed on accounts over 30 days.

We agree to pay the designated booth rental fee. Contracts must be paid in full and received at the AIA NE Office by Wednesday, September 10, 2010 to appear in Conference program. Booths are assigned on a first paid basis.

Electricity

To purchase electricity for your booth, please fill out the Exhibitor Services Order Form or visit the Qwest Center's website to purchase online.

Company Name
Contact Name
Address
City
State/Zip
Fax
Phone
Email (required)
Product / Services

2 Lunch Tickets will be provided with exhibit fee.
	Additional Lunch Tickets	$25 each
	Total ($)

Excellence in Design Banquet Tickets
	Quantity	$70 each
	Total ($)
Attendee Names

Booth # Preferences (in order)
List prize and approximate dollar value
	$100 Lunch Sponsorship
	Total Amount due to AIA Nebraska ($)